Administrative Assistant

                       



Skills



Proficient in MS Office, (Outlook, Word, Excel, Access and PowerPoint), SIS Plus, FRS, AS400, ADP Payroll, Quick Books Online Payroll, HMO’s Navinet, Peachtree, User Interface 4.3 (Datatel Colleague Production)


 



Professional Experience



 


GRACE HEALTHCARE SERVICES, HOSPICE- Edison, NJ                                         1/2016-9/2016


Staffing Coordinator


 


●     Administered interviews and screen HHA, according to the state standardized testing procedures; screen testing results, scores and performance along skills


●     Checked references for new hire Aides


●     Oversee the interview process of potential Aides, as well as the hiring and onboarding practices for the organization


●     Develops and maintains daily schedules for all Aides according to patient census


●     Communicates any Aide absenteeism/tardiness, any changes to the schedule to the patient’s Case Manager and the facility


●     Managed and maintains the current Aide assignments in the computer system on the Census Excel Workbook


●     Scheduled all new Graces Healthcare Services & Agency Aides orientation with the RN Case Manager


●     Reviewed Aides weekly timesheets for accuracy and coordinate with payroll to compare weekly visit records


●     Support other members of the management team with delegated clerical functions                                    


 


ALERT HOME SERVICES, INC. – West Orange, NJ                          9/2015-11/2015; 6/2013-2/2015


Executive Assistant and Intake/Staffing Coordinator


●     Administers pre-employment testing, according to the state standardized testing procedures; screen testing results, scores and performance along skills.


●     Oversee the interview process of potential paraprofessionals, as well as the hiring and onboarding practices for the organization


●     Handle all matters related to personnel and the clients they serve, with the exception of issues that require professional/clinical judgment


●     Schedule quarterly staffing in-services training classes; Oversee the relationship between client and professional, ensuring that best in class service is provided


●     Conduct processing of payroll for entire organization; handle account receivables from clients, Medicaid, and HMO providers


●     Document and report to supervising nurse when there is a change in client status, change in service requirement, change in employee assigned to case and report any unsatisfactory performance


●     Recommend disciplinary actions and implement as indicated including counseling, negotiating corrective action, or conditional continued employment status where performance problems exist


●     Maintain detailed case management files ensuring clear documentation of client needs, measures taken for care, as well as client interactions with professionals


 


SHARPENED IMAGE, INC. TEMP AGENCY- Union, NJ


UNION COUNTY COLLEGE – Cranford, NJ                                                             2/2015-07/2015


Administrative Assistant; English, Fine Art, Modern Language & Communications Department



  • Provided Administrative/Secretarial support to Department Chairperson, faculty and staff

  • Support payroll management regarding any clerical assignments related to the department

  • Calendar management for meetings, appointments, events for the entire department.

  • Coordination of resources, office, and classroom

  • In charge of preparation of necessary forms and analytical reports

  • Headed direction of all incoming and outgoing communication.


 


 


MONTCLAIR STATE UNIVERSITY - Montclair, NJ                                                4/2003 – 2/2011


Administrative Assistant; Psychology Department, Dickson Hall


●     Provided secretarial and administrative clerical assistance to Department Chairperson, faculty, staff and adjuncts that included but was not limited to: calendar management, coordination of resources, preparation of necessary materials and analytical reports, direction of all incoming and outgoing communication, and travel arrangements


●     Provided support for the African American Studies Minor and the Cognitive Science Minor


●     Prepared confidential correspondence, reports, personnel documents, for Chairperson


●     Kept Chairperson appraised of all significant dates on the administrative calendar, manages and coordinates all on and off campus arrangements for department meetings


●     Supervised and provided onboarding training for student employees assistants and federal Work-study Students, ensuring that they were able to perform necessary job functions


●     Processed all budget related matters on the Financial Records System processes all budget related matters on FRS Processed all budget related materials through Financial Records System


●     Organized office staff schedules to assure maximum coverage in the department office; delegated assignments to office staff and supervised where appropriate


 


      Administrative Assistant; Center for Child Advocacy, Dickson Hall


●     Performed clerical duties, such as distributing mail to faculty and staff, answering incoming communications, producing materials, and vendor management; Maintained records, reports, and files that were pivotal to the operation of the center


●     Assisted with the coordination of the First National Conference sponsored by the Center for Child Advocacy and the former Division of Youth and Family Services, bringing together community resources and other concerned parties to end


 


        Customer Service Representative; Office of the Registrar, College Hall


●     Disseminated information regarding graduation, certification, registration, academic records, transcripts, course scheduling, course offerings, and student information


●     Supervised student workers, overall performance and compliance with departmental confidentiality policy


●     Ensured that the office portrayed a positive atmosphere by responding to requests and answering any questions in courteous, timely and efficient manner


●     Worked both independently and in a team setting to enforce department procedures and policies within the University guidelines


 


 


 


 



Education



Montclair State University, Montclair, New Jersey                                                 2005- 2010


      Major: Recreation Professions w/commercial recreation and tourism- No Degree


Jefferson Business College, Elizabeth, New Jersey                                       1987
Major: Word Processing, Secretary Science Certificate


 


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References


Available Upon Request


  


 

  • ID#: 112847
  • Location: Elizabeth, NJ , 07201

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