Executive Assistant

IRENE ALTMA

750 North Broad Street

Elizabeth, New Jersey 07208

(908) 351-5275                                                               

ica724@optonline.net

EXECUTIVE
ASSISTANT

Professional and competent executive assistant who
shows mature judgment and has a clearly defined sense of responsibility and
priorities. Highly motivated self-starter with a get-it-done attitude.
Articulate and detail oriented. Good sense of humor and can
handle diverse personalities.

 

STRENGTHS AND
ABILITIES

 

EisnerAmper LLP – Bridgewater, NJ                                                                                                                                              2/06 to 07/13

As Executive Assistant to the senior partner in charge of Trusts and Estates within the tax department, I provide full administrative support to include, but not limited to, all correspondence, client billing, proofreading, special projects, domestic/international travel arrangements, calendar management and client contact. Handle expenses and reports for partner and staff of six professionals. 

 

Cipolla Sziklay llc, CPA's – West Orange, NJ                                                                                                                                 3/04 to 01/06

As Executive Assistant for a CPA firm specializing in Litigation Support, Business Valuation and Forensic Accounting, I provided full support to the two Co-Founding Members. Responsible for company wide proofreading of documents, letters and reports.  Provided practice development techniques for marketing purposes.Prepared all correspondence, fielded all phone calls and kept extensive calendars. Was privy to very sensitive and confidential information and acted as liaison between the partners and the staff.  

Communicated with all clients, attorneys, accountants and colleagues.  

Liaison with various societies and coordinated exhibitions with all related hotel, travel and convention reservations. 

Assisted in new employee orientations.  

Supervised purchasing.  

Selected and installed new systems.  

Coordinated all catering and social functions and handled facilities and repairs. 

Facilities management and control of maintenance agreements. Selection of vendors and liaison between firm and building
management. 

Selection of equipment and negotiation of equipment purchases and equipment leases. 

Recruitment of full-time and temporary administrative support personal. 

 

Healthways Communications, Inc. – Secaucus, NJ                                                                                                                9/98 to 7/03

As Executive Assistant to a senior partner at Healthways Communications, I handled a great deal of confidential material, including sales projections and employee evaluations.  Designed the sales projection spreadsheet used for the quarterly and annual board meetings. Maintained calendar for entire market development team and ran ACT reports each Monday for the weekly sales meetings. Healthways is a medical education company assisting pharmaceutical companies in their global marketing.

Because my employer traveled extensively, I was entrusted to handle much of the client contact. Liaison with all departments of the company to ensure timely completion of projects in a highly deadline-oriented industry.

Handled travel arrangements, both air and land,nationally and internationally.

Sat in on brainstorming meetings in order to assist and coordinate preparation of proposals as well as RFP’s.

Handled all catering, both in-house and off-premises.

Because of my skill at proofreading and editing, I was assigned the task of checking all materials, such as: letters, invitations, posters, brochures, etc.

Hired all administrative employees and did all new employee orientations

 

 

Alban Service Industries, LLC – Union, NJ                                                                                                                                   1/97 to 4/98

As Administrative Manager at Alban Services, I was responsible for writing the Corporate Mission Statement, as well as contributing to the design of the company brochure. Prepared RFP’s handled payroll for exempt and non-exempt employees and purchased volume materials for
various locations. Was account executive for large clients.

 

John Hancock Life – East Rutherford, NJ                                                                                                                                   7/94 to 12/96

 

As Assistant to the General Agent at John Hancock I handled daily customer service with clients and prospective clients. Oversaw calendar and coordinated meetings with clients, attorneys, accountants, etc. Responsible for policy retention as well as agency compliance.

COMPUTER SKILLS

Word, Excel, PowerPoint and Outlook

EDUCATION

Drexel University, Philadelphia, Pennsylvania

Other: Notary Public



 



 



 



 



 



 



 



 



 



 



 



 



 



 



 

  • ID#: 73506
  • Location: Elizabeth, NJ , 07208

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