Executive Assistant

KAY A. WALLACE

1056 Anna Street

Elizabeth, New Jersey 07201

908 - 469-1799 - Home

908 - 338-0475 - Cell

kwallace119@gmail.com

 

SUMMARY

Versatile, creative and dedicated professional; Experienced Executive Administrative Assistant with qualities of a self-starter and organizer. Excellent computer skills and proven abilities to create and generate extensive reports, documents and presentations. Over thirty years of experience supporting Senior Executive office operations, including coordinating across multiple departments, managing changing priorities, and handling confidential information with discretion. 

TECHNICALSKILLS 

Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Visio)

Database management

SharePoint Collaboration Site

iforge Website

 

PROFESSIONAL EXPERIENCE

 

Global Quality Pharmacovigilance (GQPV)

MRL Compliance

Merck Inc., Rahway, NJ (merger 11/4/09)                                           November 4, 2009 - November 8, 2013

Schering Plough Corporation, Summit, NJ                                          January 20. 1992 - November 4, 2009

 

Povided senior level administrative support to directors for Pharmacovigilance (PV), Good Manufacturing Practices (GMP) and Good Clinical Practice (GCP) auditors.  Provided remote support for the United Kingdom (UK) Team.  Assisted the Executive Assistant and GCP Senior Administrative Associate during absences.

  • Created, complied and distributed all PV / GMP / GCP Audit Reports, Interim Reports and Final Audit Response Reports as specified in local procedures and MRL Compliance Management using in-house Audit Management System (AMS); a track wise database.  
  • Attended weekly meetings and collaborated with the Compliance Vice-President and Directors to review audit findings and reports.
  • Coordinated PV audit schedule.
  • Created and organized documents and forms on the SharePoint website.
  • Maintained and updated all Standard Operating Procedures for MRL Compliance.
  • Created and coordinated database and research projects for Senior Management.
    • Created reports and maintained monthly expenses for Vice President of Compliance.
    • Coordinated VISA processing for international travel through CIBT.  Assisted audit team with any travel related issues.
    • Maintained New Employee Manual for new hires.
    • Coordinated and assisted with the facilitation of new employee orientation and on-boarding. 
    • On-Line Survey Administrator for the division.
    • Maintained attendance and training records.
    • Tracked all cell phone bills/usage.
    • Maintained and ordered all supplies and office inventory.
    • Maintained and updated Directors credentials.
    • Coordinated and scheduled staff meetings as requested for on-site and off-site colleagues.

                 

Sr. Reconciliation Clerk III

Manufacturing

Schering Plough Corporation, Kenilworth, NJ                                             May 18, 1981 - January 20, 1992

 Provided clerical support to the Manufacturing Manager and Manufacturing Supervisors and Group Leaders.

Keyed and entered labor and payroll for 350 employees.

  • Oriented new employees, and monitored distribution of workload among clerks.
  • Created and generated Quality Assurance tickets for all packaging orders.
  • Collected and entered daily production results.
  • Created order preparation and reconciled information for managers.
  • Trained new employees and supervisors in office equipment use, order preparation and reconciliation.

 

EDUCATION

Sawyer Business School, Elizabeth, New Jersey

Courses in Business Administration, Union County College, Cranford, New Jersey

Attending Medical Professionals Training School, 500 Wood Avenue, Linden, New Jersey - Graduating in June

 

 

 

  • ID#: 82737
  • Location: Elizabeth, NJ , 07201

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